5 steps to bringing analytics to life
In today’s digital world, the use of analytics has been recognised as a crucial part of any decision-making process in businesses. The explosion in the amount of transactional and non-transactional data that organisations have access to has made the need for new tools and technologies vital for organisational success.
As such, finance professionals need to develop knowledge about analytics to understand and embrace the potential value of Big Data. A recent report by the Chartered Institute of Management Accountants and Infosys articulates how analytics can be integrated into the accounts receivables (AR) process to generate business-relevant insights that can help to improve decision-making.
Leveraging analytics within AR can provide organisations with a better understanding of their exposure through segmentation of their AR portfolio. This could lead to more effective collections and dispute strategies, thus improving cash flow and reducing non-payment. Analytics could also provide insight into customer behaviour that can result in bolder market-entry strategies with less risk to the organisation.
As organisations move from descriptive analytics, which merely describe what happened, to more forward-looking predictive analytics and prescriptive analytics, more significant business benefits will begin to be realised. Business leaders need to have a clear analytics strategy that articulates key priorities and pathways from insights to business outcomes. This will lead to actionable insights. Without this, any analytics initiatives will fail to deliver the anticipated insights.
How to maximise analytics
A successful analytics framework needs to ensure that insights are action-focused and clearly identify the root causes of an issue. To maximise the value of analytics investments, organisations need to:
- Understand the purpose of the initiative. In other words, why are you performing the analytics?
- Ensure they have the right expertise and resources in place, understanding who is going to do it and how much it will cost.
- Have a clear business case and road map for action from the insights.
Practical steps for implementation include:
- Understand and articulate the central problem. Take time to understand what the real issue is.
- Develop a model that explains the organisational processes and what factors drive performance. This will help to determine which data are important and which data are missing.
- Capture the relevant data across the organisation. The necessary data may reside in different databases (e.g., HR, marketing, sales, or production) and would need to be integrated before any analysis can be done.
- Apply analytical methods. A range of methods can be used, including simple cross tabulations, regressions, stochastic process modelling, factor analysis, cluster analysis, and experimental design. It is important to understand the strengths and weaknesses of each method. Applying the right method to the right questions is critical to producing valid findings.
- Present analytical findings to stakeholders. For management to be able to translate analytical findings into action, they need to understand the information they receive. The results need to be specific and relevant to stakeholders. They need to be presented in a way that is consistent with management philosophy and language.
Management accountants are well-positioned to ensure that the right decisions are made to ensure success (see Global Management Accounting Principles). By engaging in conversations around the analytics and ensuring business problems are articulated correctly, management accountants can ensure the data analysed are relevant and that actionable insights are communicated in a relevant and influential manner.
—Tarisai Masamvu (firstname.lastname@example.org) is CIMA’s technical lead on Big Data and analytics.